Appendix H: New Features and Changes in the HCC Manager Program

The HCC Manager Program has been modified since this manual was first written. This appendix will cover these changes.

H.1 Sitemap

The sitemap is a simple feature which gives you an overview of the web site. It displays all the directories, subdirectories, and web pages contained within the site.

To view the sitemap, attach /sitemap to the end of your domain name in your web address. For example,

www.macomb.lib.il.us/sitemap

When the sitemap is displayed, it uses icons that look like folders to indicate directories and icons resembling pieces of paper to represent web pages. It also uses the Page Window Title to indicate the contents of the web pages. Directories get their descriptors from the title of the index.html web page.

The sitemap is a helpful tool for web site management. Search engines use Page Window Titles to index web pages. A quick scan of the sitemap will indicate if they are actually being included on the web pages. It also allows you locate "missing" web pages. Managers occasionally forget in which directory a web pages was created. A quick look a the list of files in the sitemap will help you find it.

H.2 Directory Listing Functions

To help Directory Managers better maintain their directories, the HCC Manager Program has added a "Directory Listing" function. Clicking on this option will display the entire contents of the current directory. Unlike the sitemap option, the function also lists "other items" such as graphics. This feature is helpful for checking the spelling or capitalization of a file you want to use.

H.3 Selecting the Default Manager

When you have more than one person managing some aspect of the web site, you need to select one of them as the primary or default manager. The HCC Manager Program will prompt you to select the default manager each time you select more than one manager.

Steps for selecting the default manager

Select "Edit Page Manager List" (or "Edit Directory Manager List" or "Edit Site Manager List") from the appropriate Function menu.
From the List of Manager Names, click in the boxes next to the names of the managers to whom you want to give access.
Click on the "Click Here to Save Changes" button.
In the new screen, click in the circle next to the name of the one person you want to be the default manager. (see Figure below)
Click the "Click Here to Save Changes" button.

H.4 Select Next Screen

In the previous version of the HCC Manager Program, the program would automatically return you to the main web page each time you submitted a change. To cut down on the number of steps involved when making several web pages edits, the program now allows you to select the screen you will view after submitting your changes.

From within each edit screen use the pulldown menu to select the next screen you want to view. Then click the "Submit" button.

Your options include the following:

Edit Screen -- this option is the default. It will return you to the edit screen rather than the web page. It really saves time if you have several changes to make.
View Page -- Manager Mode -- this setting is the former default. It returns you to the web page with the Manager Mode box open for easy access. This option is useful for checking the effect or positioning of an item on the page.
Exit Manager Mode -- the change will be submitted and you will return to the web page without the Manager Mode box remaining open. It allows you to view your web page as the rest of the world does. Reminder: Your browser will still retain your Username and password. If you are at a public terminal, you will want to quit or exit your browser program when you finish.

H.5 Number of Items in List Block

You can specify the number of items you would like to include in a list block and their location.

Insert a List Block and enter the List Block Edit Screen
Above each List Item box is a checkbox followed by the phrase "Insert 1 new item(s) here". Click in the checkbox.
Enter the number of desired list items in the box (replace the default "1").
Click the "Submit Changes" button.
From the edit screen, return to the List Block Edit screen. Enter information into the List Item boxes as normal.

H.6 Calendar Block

The Calendar is a new HCC addition. It displays the current month on the right side of the screen. Events listed in the calendar span down the left side of the screen. Each date on the calendar which has a corresponding event is a clickable link. By clicking on the arrows at the top of the calendar, the viewer can look at upcoming and past months.

One unique feature of this Calendar component is the ability to merge other calendars created with the HCC Manager Program. For example, the Elks club may keep a calendar of upcoming meeting on their web page. The Site Manager can incorporate the Elks calendar into a main community calendar.

Add a New Calendar Event

From the Insert New Block menu bar, select "Calendar."
In the new Calendar Block, click on "Edit This Calendar Block." (You'll notice this block looks different from most of the other blocks. It does not display information contained within the block.)
Click "Add a New Calendar Event" from the top of the edit screen.
Using the pulldown menus, select the date of the event. Note: The Program does not prevent you from selecting a date which does not exist, i.e. February 30. To list a month-long event, select "No Date" from the top of the middle pulldown menu.
Type the Name of the Event in the first blank.
Type a Brief Description, if desired
Type a web address relevant to the event if appropriate.
Select the Next Screen. Note: You can return directly to the Calendar edit screen when you select "Calendar Event List".
Click the "Submit" button.

To Edit an Existing Entry

In the Calendar Edit Screen, click "Edit this Calendar Block."
Near the top of the Edit Screen is the phase "Select Event to Edit or Delete." From the list that follows, select the entry to alter (entries are sorted chronologically).
Click the word "Edit" beside the entry to alter.
Make changes in the appropriate boxes.
Select the "Next Screen".
Click the "Submit" button.

To Delete an Existing Entry

In the Calendar Edit Screen, click "Edit this Calendar Block."
Near the top of the Edit Screen is the phase "Select Event to Edit or Delete." From the list that follows select the entry to alter (entries are sorted chronologically).Click on the word "Delete" next to the entry you want to remove. The program deletes the entry and returns you to the web page.

Merge Another HCC-created Calendar with this Calendar

Near the bottom of the Calendar Edit Screen, you will find the phrase "Calendar Pages Whose Events Should be Included in This Calendar". Below that phrase, click on "Edit List".
Type the complete web address of the calendar to be merged (include the http:// portion of the address).
Hit the TAB key on your keyboard once.
Type the description about the merged calendar
Select Next Screen
Click "Submit" button.

If you want to merge than one calendar, you will include all calendars in this box. Each calendar should be on its own line.

H.7 Adding Anchors

Most links take you from one web page to another. Links, when paired with navigational aids called Anchors, are used to send viewers from one section of a web page to another section on the same page or to a specific section on a second page. Links and anchors are particularly useful to create a table of contents of several topics found on the same page or to aid navigation through long pages.

In the simplest form, one link is paired with one anchor. The anchor marks a specific spot in a web page - think of the anchor as the target. The anchor is invisible when viewing the page, but web browser software "sees" the anchor. (The anchor is also visible in the HTML code). The link points to the anchor. The link is visible to the person viewing the web page and to the browser software. When the person viewing the web page follows the link, the browser software moves to the anchor and displays the section of the page in which the anchor located.

How to create a link and anchor pair

Create an anchor in your web page

In a block, at the location you want the anchor to be located, enter the following text. Relace the word label, with a unique, but short label for your anchor. Remember the label you assigned to the anchor. (The anchor label must be different from any other anchor label on this page. Preferably use a single word or a few letters or numbers.) In place of text, enter any appropriate text, or leave a blank). The text you type here will be visible on the web page.
xxLABELxx(label,text)
Select the checkbox next to xxLINKxx in the attributes for the block
Note: You will not be able to see the anchor unless you are in editing mode.
The xxLABELxx(label,text) construct is expanded by the HCC system into a anchor:
text

Create a link to the anchor. Use the xxLINKxx(URL,TEXT) format.
[If you are unfamiliar with the xxLINKxx constract, see Section 6.5 for additional information.]

If the link and anchor are in the same web page, use the following structure, substituting the label of your anchor for the word label:
xxLINKxx(#label,Text)
If the link and anchor are on different web pages, use the following structure, substituting the URL of the anchor's page for URL, and substituting the anchor's label for the word label.
xxLINKxx(URL#label,Text)

There is a sample of the use of an anchor and link pair currently on the http://demo.hccweb.com/index.html page.